You’ve been looking forward to this day for years and you’ll look back on it for many more. The Madison Concourse Hotel and Governor’s Club has a long-standing reputation as the premier location for wedding receptions in Madison, and we’re thrilled you’re considering us for the setting of such a special day for you and your partner.

Your wedding reception will include personalized service from a Madison Concourse Hotel Wedding Coordinator.

We will facilitate the tasting and planning appointments, and we are also onsite the day of the wedding - to place assembled centerpieces, place cards, and favors, and ensure vendors are set and timelines are followed, so you can focus solely on enjoying your wedding day!

Whether an intimate gathering with close friends and family, or an extravagant celebration with an over-the-top guest list, our venue is the perfect setting for your special day. Work with our expert wedding team to craft the style, layout, and cuisine of your dreams - no matter where you are in the planning process. With an attentive and knowledgeable wedding coordinator by your side, and so much included with your room rental, you can relax about the to-dos and focus on your I-dos.

CONGRATULATIONS ON YOUR ENGAGEMENT!

Isthmus, Monona and Mendota packages include the following items and services:

•Dinner tables with white floor-length tablecloths and white napkins

•Votive candles for all dinner tables

•Choice of head table with a wireless microphone

•White skirted place card table, gift table, cake/dessert table and choice of guestbook display

•Cocktail tables with white linen and votive candles near bar

•Dance floor and DJ or band area

•Professional staff to cut and serve your wedding cake/dessert

•Champagne toast for guests

•Wedding party “getting-ready” room, located near the reception room

•One Governor’s Club guest room for the bride and groom on the wedding night with a noon check in

(some restrictions may apply)

•A dedicated number of guest rooms at a discounted rate for out of town guests along with a

•$25 gift card for every ten guest room nights booked

•Complimentary tasting for up to three entrées

•Complimentary room rental for rehearsal dinner

•Complimentary room rental for a gift opening or send off breakfast

Visit our Facebook, Instagram and Pinterest pages to browse photos for décor and color inspiration!

HOSTED BAR 

Two-and-a-half hour timespan. Minimum of 30 guests.

HORS D' OEUVRES 

Choose two. Butler passing available for a one-time $75 fee.

DINNER

Dinner includes freshly-baked rolls, and coffee and tea service.

SALAD 

Choose one.

TRADITIONAL CAESAR

Romaine Hearts, Shaved Parmesan, Croutons, Caesar Dressing

YOUNG MIXED GREENS

Grape Tomatoes, Shredded Carrots, Balsamic Herb Vinaigrette and Ranch Dressing

HERITAGE MIXED GREENS

Dried Cranberries, Toasted Walnuts, Creamy Goat Cheese, Orange-Cardamom Vinaigrette

ENTRÉES  

 Choose two as options for your guests. Meals to accommodate dietary restrictions are chef’s choice and provided at no additional selection cost. Dinner includes garden green salad, freshly-baked rolls, and coffee and tea service.

MUSHROOM RAVIOLI

Roasted Tomatoes, Caramelized Onions, Madeira Cream Sauce

PAN-SEARED CHICKEN

Braised Leeks & Mushrooms, Tarragon, Steamed Long Grain Rice

SEARED ATLANTIC SALMON

Orzo Pasta, Zucchini, Kalamata Olive, Tomato

SOY GLAZED ROASTED PORK LOIN

Five-Spiced Cauliflower Fried “Rice,” Snap Peas, Chinese Cabbage, Carrots, Peppers, Sesame Ginger Sauce

GRILLED ANGUS SIRLOIN

Roasted Garlic & Scallion Mashed Potatoes, Broccolini, Sauce Au Poivre

SAVORY SNACKS

SWEET TREATS

BEVERAGES

$79++ per guest

Prices will be confirmed 60 days prior to your function. Hotel will cut and serve your wedding cake.

HORS D’ OEUVRES 

Choose two. Butler passing available for a one-time $75 fee. One piece per person.

ENTRÉES  

Choose two as options for your guests. Meals to accommodate dietary restrictions are chef’s choice and provided at no additional selection cost. 

Dinner includes garden green salad, freshly baked rolls, and coffee and tea service.

$89++ per guest

Prices will be confirmed 60 days prior to your function. Hotel will cut and serve your wedding cake.

HORS D’ OEUVRES 

Choose three. Butler passing available for a one-time $75 fee. One piece per person.

ENTRÉES  

Choose two as options for your guests. Meals to accommodate dietary restrictions are chef’s choice and provided at no additional selection cost. 

Dinner includes garden green salad, freshly baked rolls, and coffee and tea service.

x

$112++ per guest

Prices will be confirmed 60 days prior to your function. Hotel will cut and serve your wedding cake.

HORS D’ OEUVRES 

Choose three. Butler passing available for a one-time $75 fee. One piece per person.

SALADS 

Choose One.

ENTRÉES  

Choose two as options for your guests. Meals to accommodate dietary restrictions are chef’s choice and provided at no additional selection cost. 

Dinner includes garden green salad, freshly baked rolls, and coffee and tea service.

LATE NIGHT SNACKS 

Choose One.

Available after 8:30 PM.

MADISON’S FAMOUS IAN’S PIZZAS

$27.50 each, pizzas are 16” and cut into 12 slices. Minimum of 10 pizzas required to order.

MIDNIGHT MUNCHIES

BREAKFAST

BREAKFAST BURRITOS WITH SALSA, GREEN CHILIS, SOUR CREAM

$60 per dozen

EGG SANDWICH - ENGLISH MUFFIN, AMERICAN CHEESE, FRIED EGG, BACON

$60 per dozen

Breakfasts include freshly-brewed coffee, hot tea, orange juice, cranberry juice and 2% milk. Buffets are for a one hour service.

BOOKING INFORMATION

A credit card will be required to charge a $2,000 deposit with the signed contract. This deposit is non-refundable upon cancellation but is refunded at the conclusion of the event unless the final bill exceeds the estimated prepayment.

FOOD, AND BEVERAGE MINIMUMS

The food and beverage minimum expense of your reception will be determined by the ballroom reserved and the number of estimated attendees for your event. The amount determined will be your financial requirement regardless of the event attendance.

OTHER ITEMS

•All cakes brought in from an outside vendor will be required to have a valid baker’s license.

•The complimentary wedding tasting includes: a selection of wine and choice of three entrees and three salads.

•Menu selections and prices for food and beverage service will be confirmed 6 months prior to the function.

•Special Menu price for your vendors ie., photographer, dj and photo booth attendant.

•A discounted block of guest rooms will be reserved based on availability. Contact the Sales and Catering office at 608-257-9670 or email [email protected] to check availability and rates for a guest room block. Discounted rates may be available for off-season dates. The rate increases $10 with each additional occupant. Guest rooms that are not reserved will be released 4 weeks prior to the wedding. Parking charges are based on the prevailing rate at the time of function.

•We will distribute gift bags to guests upon check-in for $1 each. Please label all bags with guest names. Taxes, Payment Policy and Additional Charges.

•Payment in full is due by credit card 72 hours prior to your function, 7 days prior if paid by check. Your total bill is estimated using your dinner guarantee. Remaining funds, including the deposit, are returned as soon as possible after the function.

•All food and beverage orders are subject to applicable service charges and taxes in effect at the time of the function. The current service charge is 20%. The current sales tax is 5.5%.

•Cash bars are not included in the food and beverage minimum.

FOOD SERVICE
No food or beverage of any kind is permitted in banquet or meeting rooms unless provided by the hotel. No food or beverage items, which remain uneaten after the event, may be removed from the hotel by the customer or attendees.

MENU PRICES
The hotel will confirm the food and beverage prices 60 days prior to the event. Menu selections must be received by the hotel’s catering department at least 14 days prior to the event.

MULTIPLE ENTRÉES
If multiple entrées are selected, there will be an additional $100 labor charge for two entrées and $150 for three entrées. Multiple entrée selections are not permitted for groups under 20.

LABOR CHARGE
There will be an additional $75 fee for butler-passed items.

FINAL GUARANTEE
The final guarantee of attendance must be submitted to the catering department by 11:00am three business days prior to the event.

BANQUET BAR
Each banquet bar ordered must generate at least $200 in sales per bartender or a $100 per bartender service charge will be assessed. Barreled beer is not included in the $200 minimum.

SERVICE CHARGES AND TAXES
All food and beverage items are subject to service charge and tax. The current service charge is 20%. State and local sales tax will then be added to the total amount. The current tax rate is 5.5%.

AUDIO VISUAL EQUIPMENT
Audio visual equipment must be contracted through the hotel’s catering department. Audio visual is not permitted in banquet or
meeting rooms unless provided by the hotel, with the exception of personal laptops.

ROOM ASSIGNMENTS
All room assignments are subject to change, especially in the case of fluctuating attendance figures. Any extraordinary room set up changes, within 72 hours prior to event, may be assessed a set-up fee of $100.

DECORATING POLICIES
The hotel does not permit affixing of anything to the walls, floor or ceilings of rooms with staples, tape, glue or nails. No glitter, confetti or open flame candles will be allowed. All guest rooms and meeting/function rooms must be in the same condition that they were prior to the event.

STORAGE/TEAR DOWN POLICIES
All displays, materials, signs, banners and decorations must be removed within one hour of the function end time. The hotel will dispose of any item left in the function room.

PACKAGE SHIPPING AND HANDLING
The hotel will accept packages up to three business days prior to the event. The first 10 boxes will not be assessed a handling fee. Each box after 10 will be charged a $1 per box handling fee. Oversized boxes or boxes weighing more than 50 lbs. may be subject to an additional fee.

PARKING
Parking is based on availability in our underground parking ramp; prevailing rates apply. Our parking ramp has a 6’2” clearance.